Description
About Shorefront Legacy Center:
Shorefront Legacy Center, an Evanston-based community archive with a social justice mission, is dedicated to collecting, preserving, and illuminating the rich history of Black life on Chicago’s suburban North Shore. Guided by our core principles — Collect, Preserve, and Educate — we create a dynamic space for reflection, learning, and connection across communities.
An archive for the people, by the people; we safeguard narratives that have too frequently been consigned to obscurity. Through our efforts to unearth the stories of previously unrecognized community members, we breathe life into their legacies, ensuring they endure for generations yet to come.
Job Overview:
A strong (and highly flexible) administrator who will work closely with the Executive Director and other team members to support the day-to-day functioning of a small, collaborative organization. This position performs clerical tasks, manages schedules, answers phones, orders supplies etc. in a community-based organization that focuses on relationships & community building.
Who are We Looking for:
You are someone with a deep commitment within the Black community in/near Evanston. You have previously worked as an administrator, and have strong clerical skills. You don’t mind rolling up your sleeves and doing any number of tasks which might include answering phones, filing paperwork, meeting with community members, data entry etc. You can roll with quick pivots and don’t mind interruptions throughout the day. You have chutzpah & can follow-up as many times as needed to accomplish the task. You enjoy connecting with community members & center their needs as you complete your tasks throughout the week. You’re at a point in your career where mission & flexibility matter more to you than climbing the corporate ladder. You may even have retired previously, but are looking for another way to contribute to the archive’s impact in the community. You’re looking to make a meaningful contribution through being a part of a small team.
Hours, Pay, Schedule & Benefits:
- 20-25 hours per week (either a 3 or 4 day work week)
- In-person only
- Pay = $25.00/hour
- Health Insurance stipend to join Shorefront’s health insurance plan
Essential Responsibilities:
Administration (80%)
- Assist the Executive Director in scheduling and coordinating meetings and appointments and in managing correspondence.
- Assist with data entry, document preparation, and file management.
- Submit and reconcile expense reports.
- Manage incoming and outgoing correspondence, including mail and email.
- Maintain office supplies, order new supplies when necessary, and ensure that officeequipment is in good working condition.
- Uphold a high standard of professionalism and confidentiality in all tasks.
Community Engagement (10%)
- Help to coordinate organizational activities, including tours, events and exhibits.
- Help to schedule volunteers to work in the archives and to work on events.
Other (10%)
Other duties as assigned
Requirements
- Commitment with the mission, vision and goals of Shorefront Legacy Center
- Experience working in a nonprofit
- Strong communication and interpersonal skills
- Proficiency in Google Workspace and Microsoft Office Suite
- Excellent organizational and time management abilities
- Attention to detail and a commitment to accuracy
- Ability to work in a fast-paced environment and adapt to changing priorities
